Meeting was held at the City of West Concords Bell Tower Center
PRESENT: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
ABSENT: None
ALSO PRESENT: City Clerk – Treasurer Lauren Highfill, Joe Palen of Stantec, City Maintenance Supervisor Keith Clammer, Library Director Heather Frederick and Chief of Police Shannon Boerner, Interim Clerk/Administrator Sandy Borders
PUBLIC COMMENT
Resident Sandra Sullivan presented her concern regarding the 2024 Street Reconstruction Project. She provided the City Clerk and City Council with data requests and asked questions pertaining to the contingency cost and estimated amounts. Joe Palen with Stantec commented that the awarded BID will stay within the quoted cost contingency.
CONSENT AGENDA
A. Approve Special Council Meeting Minutes of January 5th, 2024
B. Approve City Council Meeting Minutes of January 18th, 2024
C. Approval of Payment of Claims dated, 01-20-2024 in the amount of $2,213.94
D. Approval of Payment of Claims dated, 01-26-2024 in the amount of $40,628.41
E. Approval of Payment of Claims dated, 01-29-2024 in the amount of $34,907.67
F. Approval of Payment of Claims dated, 01-31-2024 in the amount of $3,445.00
G. Approval of Payment of Claims dated, 02-01-2024 in the amount of $ 11,919.46
H. Approval of Payment of Claims dated, 02-07-2024 in the amount of 11,100.36
I. Approval of Payment of Claims dated, 02-08-2024 in the amount of $4,330.00
J. Acceptance of the EDA Meeting Minutes of January 8, 2024
K. Resolution Appointing Election Judges for the Presidential Nominating Primary (March 5th, 2024), General Primary Election (August 13th, 2024) and the General Election (November 5th, 2024).
L. Resolution 2024-08: Approval of Hiring of Full-time Police Officer David Myrom
M. Resolution 2024-10: Donation to the City of West Concord Public Library, in the amount of $100.00, from the West Concord Study Club and a donation in the amount of $50.00, in Memory of Ginny Sendle to the West Concord Fire Department.
MOTION: Motion to approve Consent Agenda.
Motion was made by Councilmember Crystal Nielsen, seconded by Councilmember Jeff Burse
Ayes: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
Nays: None
CITY BUSINESS
JOE PALEN, STANTEC:
RESOLUTION 2024-09 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENTS FOR BIDS FOR THE CITY’S 2024 UTILITY AND STREET IMPROVEMENT PROJECT AND SCHEDULING A SPECIAL COUNCIL MEETING
Resolution 2024–09 was presented to approve plans and specifications and order advertisement for bids for the city’s 2024 Utility and Street Improvement Project. As a part of the resolution a Special Council Meeting was requested at the Bell Tower Center on March 28th, 2024, at 7:00pm to consider bids.
MOTION: Motion to approve Resolution 2024-09 Approving Plans and Specifications and ordering Advertisement for Bids for the City’s 20024 Utility and Street Improvement Project and scheduling a special council meeting as described in resolution 2024-09 on March 28th at 7:00pm.
Motion was made by Councilmember Crystal Nielsen, seconded by Councilmember Jeff Burse
Ayes: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
Nays: None
PROPOSAL FOR THE CITY COUNCIL OF THE CITY OF WEST CONCORD TO ACCEPT STANTEC TO ASSIST WITH CHLORIDE AND SULFATE EFFLUENT LIMIT PERMITTING REQUIREMENTS
Joe Palen of Stantec presented his proposal to assist the City of West Concord with management of the water/wastewater chloride and sulfate effluent limit .
MOTION: Motion to approve the Stantec proposal to assist in the process of managing Minnesota Chloride and Sulfate Effluent limits.
Motion was made by Councilmember Christina Peterson, seconded by Councilmember Crystal Nielsen
Ayes: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
Nays: None
MINNESOTA DEPARTMENT OF HEALTH WATER SERVICE INVENTORY AND ASSISTANCE GRANT
MOTION: Motion to approve the Minnesota Department of Water Service Inventory and Assistance Grant.
Motion was made by Councilmember Crystal Nielsen, seconded by Councilmember Christina Peterson
Ayes: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
Nays: None
MOTION TO EXECUTE THE NOTICE ORDER FOR THE MINNESOTA DOT PROJECT S.P. 2006-32 (T.H. 56)
A contract was presented to the city council regarding the construction project on Trunk Highway Number 56 to begin on August 12th, 2024.
MOTION: Motion to approve the Notice Order for the Minnesota DOT Project S.P. 2006-32 (T.H. 56)
Motion was made by Councilmember Crystal Nielsen, seconded by Councilmember Jeff Burse
Ayes: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
Nays: None
DISCUSSION REGARDING CONSTRUCTION MANAGEMENT SERVICES (CMS) FEE SCHEDULE
The city council was presented with updated service charge options from CMS. The council unanimously agreed to continue with the current fee schedule that includes a 10% increase in service cost that started in 2024. No motion was necessary to continue the current services.
REPORT OF OFFICERS
REQUEST FOR A MOTION TO APPROVE A ONE-DAY SPRING FLING LIQUOR LICENSE AT THE WEST CONCORD HISTORICAL SOCIETY
MOTION: Motion to approve One Day Liquor License for the West Concord Spring Fling on May 11th, 2024.
Motion was made by Councilmember Crystal Nielsen, seconded by Councilmember Christina Peterson
Ayes: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
Nays: None
ADJOURNMENT
Meeting Adjourned at 8:32pm
MOTION: Motion to Adjourn.
Motion was made by Mayor McCool, seconded by Councilmember Collin Ripley.
Ayes: Mayor Jeffrey McCool, Councilmember Jeff Burse, Councilmember Crystal Nielsen, Councilmember Christina Peterson and Councilmember Collin Ripley.
Nays: None
By:______________________________
Mayor Jeffrey McCool
Attest:
By:_________________________________
Lauren Highfill, City Clerk-Treasurer
